Executive Assistant

Type: Full Time Term position (late April 2024 to June 2025) This position is 35 hours per week.

Reporting: This position reports to Deputy CAO and supports the Office of the CAO

Deadline to apply: March 28, 2024, at 4:00PM
To Apply: Send your resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it..

Description Overview

The Executive Assistant (EA) helps manage the Office of the CAO by coordinating, supporting, and handling administrative tasks. The primary role is to attend and record minutes of Council and Committee meetings, and shall become aware of municipal law, bylaws, and policies in support of Council and staff. They're energetic, dynamic, and kind, known as a go-to person for administration. The EA communicates well and collaborates closely with the Office of the CAO staff to ensure smooth operations across departments and is eager to meet resident needs.

Minimum Qualifications

  • Diploma in Office Administration or equivalent
  • Strong writing skills in the English language and understanding of both official languages.
  • Knowledge or experience using Microsoft suite software.

Ideal Strengths

  • Strong organizational skills, efficient execution of tasks
  • Experience is not necessary but would be an asset.
  • Training or experience in dealing with conflict.
  • Experience working with the public.

Duties and Responsibilities

Position responsibilities include but are not limited to:

  • Administration duties related to the Office of the CAO
    • Attend, present information and/or record minutes at meetings, as requested by the CAO and Deputy CAO/Municipal Clerk.
    • Conduct research and prepare periodic reports for CAO and Deputy CAO as needed.
    • Maintain an up-to-date knowledge of the Municipality’s By-Laws and policies and assist office staff in their decisions related to these by-laws and policies.
    • Leads special projects and executes bylaw/policy work including the overview of all bylaws and policies. Update and provide suggestions for bylaws/policy improvement. Also to make sure policies and bylaws are inclusive, equitable and diverse.
    • Coordinates Council orientation of Roberts Rules of Order, Policy/Bylaw application, governance and other orientation recommended by the Office of the CAO to support ongoing Council learning.
    • Proactively leads department heads to regularly review web site and other social media material and coordinating recommended changes to our Information Technologist for change.
    • Attends and records minutes at the Regular and Executive meetings of council, and other special meetings as may be convened and where attendance is requested.
    • At times, the Executive Assistant will be asked to participate in regional meetings involving the Warden and/or the CAO and report to Council and/or local and regional staff.
    • Prepares and distributes correspondence, minutes, reports, agendas and records the minutes of meetings.
    • Maintains an official record of the attendance of each council member at every meeting of the Council, along with a register containing all conflict of interest as declared by Councillors.
    • Maintains a schedule of upcoming meetings and events on behalf of Council, Committee members and the Chief Administrative Officer.
    • Creates and manages the Municipal Clerk report so that the Office of the CAO and Council are apprised of previous motions and their status of completion.
    • Leads all department head and Elected Officials’ monthly reporting requirements for Council meetings.
    • Prepares the necessary information for notification of meetings and preparation of meeting packages for Council and CAO (and for public).
    • Assists the Returning Officer during municipal elections.
    • Maintain a high level of confidentiality in all interactions, with respect for the privacy and dignity of our residents.
    • Assist with report and presentation preparation.
    • Ensure residents are informed of office hours and closures for holidays.
  • Additional duties not related to CAO/Deputy CAO office.
    • Coordinate and organized the Community Litter Pickup Program
    • Maintain familiarity with Waste Check’s initiatives on waste reduction and education.
    • Serve as backup at the front desk during busier collection season, cover absenteeism or when needed.
    • Pick up and drop off municipal mail at the post office daily.
    • Opens all municipal incoming of mail and distribution to the appropriate individual or department, examining incoming mail for reasonableness.
    • Other related duties, relevant to the position, shall be assigned as required by the Deputy CAO/CAO.

Terms & Conditions of Employment: All new employee of the municipality of Argyle will require a criminal record check and child abuse check.

The Municipality of Argyle is an equal opportunity employer. The Municipality of Argyle is committed to the principles of the Accessibility Act. As such, we strive to make our recruitment, assessment, and selection process as accessible as possible and provide accommodations as required for applicants with disabilities.

 

Day Camp Counselor

Position Status: Seasonal (8 weeks). Monday to Friday.
Reporting: This position reports to the Day Camp Director.
Deadline to Apply: April 12, 2024
To Apply: Email cover letter and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.

Description Overview:
The position of Day Camp Counselor has the responsibility to ensure that all the children at the day camp have a positive recreation experience while in their care. This means that the children’s safety, both physical and emotional are being met. The Day Camp counselor has the responsibility to treat all children equally and offer programs and activities that are age and skill level appropriate. The Day Camp Counselor will be a caring adult and a role model for the children. The Day Camp Counselor will build into the activities ways for children to make friends while at Day Camp. The Counselor will also have knowledge and skills on how to manage conflict, bullying, and intimidation. The Counselor must understand the different characteristics of children between the ages of 5 and 12 years old and can adapt the activities for different age groups and skill levels.

Responsibilities:

  1. Mentorship and Guidance:
    • Serve as a positive role model and mentor for participants, promoting positive behavior and encouraging personal growth.
    • Foster a supportive and inclusive atmosphere where participants, feel comfortable expressing themselves and building meaningful connections.
  2. Activity Planning and Facilitation:
    • Develop and implement engaging and age-appropriate activities that promote teamwork, creativity, and skill-building.
    • Ensure a variety of activities that cater to different interests and abilities, including outdoor adventures, arts and crafts, and team sports.
  3. Life Skills Development:
    • Facilitate discussions focusing on essential life skills such as communication, problem-solving, leadership, and resilience.
    • Encourage participants, to set and achieve personal goals, fostering a sense of accomplishment and self-confidence.
  4. Environmental Education:
    • Utilize the rural setting to educate participants, about the natural environment, sustainability, and the importance of connecting with nature.
    • Organize nature walks, wildlife observation, and hands-on activities that instill a sense of environmental stewardship.
  5. Community Building:
    • Implement team-building exercises and cooperative games to strengthen the sense of community among participants.
    • Encourage children/youth to participate in community service projects, fostering a spirit of giving back to their rural surroundings.
  6. Safety and Well-being:
    • Prioritize the safety and well-being of participants, through proactive supervision and adherence to safety protocols.
    • Respond effectively to any challenges or conflicts, providing emotional support and conflict resolution as needed.

Duties:

  1. To help children make new friends.
  2. To provide a variety of activities for different age groups and skill levels.
  3. To welcome diversity and uniqueness.
  4. To be a valuable team member among the day camp staff.
  5. To participate with the children as well as encourage participation from all children. Using a variety of methods to ensure maximum participation is achieved. (i.e.: smaller groups, more equipment, maximum use of space).
  6. To abide by Day Camp Policies and Procedures
  7. Staff will have access to confidential information and will be required to follow the Department’s Confidentiality Policy.
  8. To perform other duties as required.

Skills Required

  1. Leadership: to have the ability to organize and play age-appropriate games and activities for children ages 5 to 12 years old, in a safe environment.
  2. Communication: the ability to explain games and activities in the language that the children will understand, also using demonstrations as a communication tool.
  3. Team player: being part of and contributing to the Day Camp team. The ability to interact with a small team by building trusting relationships.
  4. Conflict management: the ability to handle conflict effectively and efficiently among the children, as well potential conflict among staff.
  5. Creativity: Having the ability to think outside the box to produce exciting and fun games that are age appropriate.
  6. Adaptability: the ability to quickly change the course of the day due to unforeseen circumstances such as weather, number of participants, availability of equipment.
  7. Professional: having a professional presence while working as a member of staff for the Municipality of Argyle.

 

Day Camp Director

Position Status: Seasonal (9 weeks). Monday to Friday. 8am to 5pm
Reporting: This position reports to Physical Activity Coordinator
Deadline to Apply: April 12, 2024
To Apply: Email cover letter and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.

Description Overview

The position of Day Camp Director is to ensure that the overall Day camp program is meeting the goals and objectives for the program. The Day Camp Director is the Day Camp team leader. The Day Camp Director has the responsibility to ensure that all the children at the day camp have a positive recreation experience while in their care. This means that the children’s safety, both physical and emotional are being met. The Day Camp Director has the responsibility to treat all children equally and offer programs and activities that are age and skill level appropriate. The Day Camp Director will be a caring adult and a role model for the children. The Day Camp Director will build, into the activities, ways for children to make friends while at Day Camp. The Director will also have knowledge and skills on how to manage conflict, bullying, and intimidation. The Director must understand the different characteristics of children between the ages of 5 and 12 years old and can adapt the activities for different age groups and skill levels.

Responsibilities

  1. Program Development:
    • Design, plan, and implement a well-rounded day camp program that caters to the interests and needs of children in the small rural municipality.
    • Create a diverse schedule of activities, including outdoor adventures, arts, and crafts, sports, and educational sessions.
  2. Staff Leadership:
    • Lead a team of camp counselors.
    • Foster a collaborative and positive work environment, encouraging staff to contribute their unique skills and ideas.
  3. Budget Management:
    • Develop and manage the camp budget, ensuring efficient allocation of resources.
    • Seek cost-effective solutions and explore local partnerships to maximize the impact of the camp program.
  4. Safety and Well-being:
    • Implement and enforce safety protocols to ensure the well-being of campers and staff.
  5. Evaluation and Improvement:
    • Conduct regular assessments of the camp program, seeking feedback from participants, staff, and parents.
    • Use feedback and data to make informed decisions and continuously improve the camp experience.

Duties

  1. To be responsible to ensure that the Day Camp Counselors are achieving the Day Camp Goals and Objective and have the proper equipment and knowledge to perform their duties.
  2. To be the liaison between the day camp and the parents.
  3. To be a caring adult and a role model for children.
  4. To ensure that the physical and emotional safety of the children are met.
  5. To help children make new friends.
  6. To provide a variety of activities for different age groups and skill levels.
  7. To welcome diversity and uniqueness.
  8. To be a valuable team member among the day camp staff.
  9. To participate with the children as well as encourage participation from all children. Using a variety of methods to ensure maximum participation is achieved. (i.e.: smaller groups, more equipment, maximum use of space).
  10. To abide by Day Camp Policies and Procedures (see Policy & Procedure Manual).
  11. To help in the preparation and evaluation of each day with other members of the day camp staff.
  12. To participate in a mid-summer evaluation as well as a year-end evaluation of the program.
  13. Staff will have access to confidential information and will be required to follow the Department’s Confidentiality Policy.
  14. To perform other duties as required.

Skills Required

  1. Leadership: to have the ability to organize and play age-appropriate games and activities for children ages 5 to 12 years old, in a safe environment. Being the team lead.
  2. Communication: Providing clear communication to the parents as well as the ability to explain games and activities in the language that the children will understand, also using demonstrations as a communication tool.
  3. Team player: leading the Day Camp team. The ability to interact with a small team by building trusting relationships.
  4. Conflict management: the ability to handle conflict effectively and efficiently among the children, as well potential conflict among staff.
  5. Creativity: Having the ability to think outside the box to produce exciting and fun games that are age appropriate.
  6. Adaptability: the ability to quickly change the course of the day due to unforeseen circumstances such as weather, number of participants, availability of equipment.
  7. Professional: having a professional presence while working as a member of staff for the Municipality of Argyle.

 

Event Coordinator

Position Status: Seasonal (12 weeks). Monday to Friday 8:30am to 4:30pm. Overtime hours may be required. Time in lieu shall be given for overtime hours.
Reporting: This position reports to the Director of Recreation Services.
Deadline to Apply: April 12, 2024
To Apply: Email cover letter and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.

Description Overview

The Event Coordinator is responsible for multiple municipal events, related to cultural and sport events. The Event Coordinator will play a crucial role in planning, organizing, and executing a variety of special events including, but not limited to the Congrès Mondiale Acadien 2024, senior event, family events and youth events. This position offers an exciting opportunity to contribute to the success of our organization by creating memorable and impactful experiences for our residents and participants.

Responsibilities

  1. Event Planning and Execution:
    • Conceptualize, plan, and execute a diverse range of special events, including but not limited to family, senior and youth events, Congrès Mondiale Acadien 2024, Experience of Argyle and sport and physical activity events.
    • Coordinate all logistical aspects of events, from venue selection, recruiting volunteers and ensuring that events are accessible to all.
  2. Budget Oversight:
    • Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
    • Track expenses and identify opportunities for cost savings without compromising the quality of events.
  3. Promotion and Marketing:
    • Collaborate with the Recreation team to create promotional materials and strategies to attract attendees to events, ensuring that the promotional materials are accessible to all.
    • Utilize social media and other platforms to generate buzz and excitement around upcoming events.
  4. Participant Engagement:
    • Interact with participants, clients, and stakeholders to understand their needs and expectations for each event.
    • Implement strategies to enhance participant engagement and satisfaction during events.
  5. Post-Event Evaluation:
    • Conduct post-event evaluations, gathering feedback from participants and stakeholders to assess the success of each event.
    • Use feedback to identify areas for improvement and implement changes in future events.

Duties Responsibilities

  1. To be a strong team player.
  2. To attend weekly internal meetings when possible.
  3. To be innovative.
  4. To be able to recruit volunteers when necessary.
  5. To be able to effectively use the recreation online registration system “ActiveNet”.
  6. To assist with the administration and promotion of recreation programs and events.
  7. To deal with the public in a professional manner.
  8. To update registration forms and other resources as necessary with the assistance of the Director of Recreation Services.
  9. Assist the team in organizing “Experience of Argyle”
  10. Staff will have access to confidential information and will be required to follow the Department’s Confidentiality Policy.
  11. To perform other duties as required.

Skills Required

  • Client Service: working with the public, volunteers, and municipal staff members.
  • Leadership: to have the ability to build relationships with our partners, and to effectively work on your own as well as working with a team.
  • Communication: having good written and verbal communication skills. To effectively relay messaging to the public as well as to the internal team. Knowledge of accessible communication format.
  • Team player: being part of and contributing to the recreation and municipal teams. The ability to interact with a small team as well as being part of the larger teams.
  • Digital Skills: the ability to create professional social media posts and the ability to produce a ticket system for Experience of Argyle.
  • Professional: having a professional presence while working as a member of staff for the Municipality of Argyle.
  • Project management: the ability to focus on a project within the scope of work provided.

 

Inclusion Support Staff

Position Status: Seasonal. Monday to Friday 8:30 am to 4:30 pm. 8 weeks
Deadline to Apply: April 12, 2024
To Apply: Email cover letter and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.

Position Summary

The Municipality of the District of Argyle Recreation Department offers day camp programs for children ages 5-12 during the months of July and August at three of locations within the Municipality (École Belleville, École Pubnico-Ouest, and Plymouth School). These programs run as day camps weekly from 8:00 am to 5:00 pm and the children that attend are in the care and supervision of Municipal Staff the entire time. Program activities include a mixture of indoor and outdoor physical activities, and arts and crafts.
Inclusion Support Staff shall work to provide program support to children who have higher needs than others, who may require one on one attention and/or may need supervision from a dedicated staff person at times. They shall co-operatively work with other summer staff, create a welcoming and inclusive program environment for all participants, always maintain a high level of safety and work effectively as a team member. This position description has a general scope of duties and does not limit Management’s ability to assign other responsibilities to this position from time to time.

Reporting: This position reports to the Director of Recreation Services.

Specific Duties and Responsibilities

  1. Be aware that participants of all abilities are welcome in summer programs and ensure that individuals feel welcomed, included, and supported in the programs in which they are participating.
  2. Administering medication according to agreed upon instructions provided by the parent/guardian
  3. Encourage participants to respect staff, participants, and volunteers.
  4. Use appropriate interventions to manage participant’s behaviors.
  5. Assist participants with following programming instructions and rules.
  6. Review camp schedule at the beginning of each shift with the Day Camp Director.
  7. Work with Day Camp staff to adapt activities to meet the needs/abilities of participants.
  8. Ensure that all municipal policies and procedures are being followed when planning, communicating, and implementing programs.
  9. Present activities with energy and enthusiasm with an emphasis on safety & fun.
  10. Communicate with parents of program participants to let them know of their child’s progress.
  11. Complete incident reports, as required.
  12. Promote Fair Play and Principles of Healthy Childhood Development.
  13. Participate in training opportunities, as required.
  14. Deal with conflicts with participants, other staff, and the public in a mature, professional, and courteous manner.
  15. Act as a role model for other staff, and program participants.
  16. Be aware of public perception.
  17. Continually evaluate the summer program and make recommendations for future programs.
  18. Prepare a summary report of summer programs at the end of the summer and submit to the Director of Recreation Services.
  19. Staff will have access to confidential information and will be required to follow the Department’s Confidentiality Policy.
  20. Perform other duties as required.

Skills Required:

  1. Leadership: to have the ability to organize and play appropriate games and activities in a safe environment with the children in their care.
  2. Communication: the ability to communicate verbally and non-verbally to adapt to the needs of the children in their care.
  3. Team player: Ability to work as part of a team and be a valuable team member.
  4. Conflict management: Conflict resolution skills to tactfully handle concerns from program participants, the public and other staff.
  5. Creativity: Having the ability to think outside the box to enable children with special needs to participate in the day camp activities.
  6. Adaptability: the ability to quickly change the course of the day due to unforeseen circumstances such as weather, number of participants, availability of equipment.
  7. Professional: This employee must exercise a high degree of accountability and confidentiality in their job.

Qualifications:

  1. Students currently enrolled or who have graduated from a degree or diploma in Recreation Therapy, Physiotherapy, Occupational Therapy, Continuing Care, Early Childhood Development, Educational Support, or equivalent.
  2. Experience working with children with high needs (i.e., Autism Spectrum Disorder, Attention Deficit Hyperactivity Disorder, Oppositional Defiant Disorder, Anxiety, etc.).
  3. Pass a Criminal Record check and Child Abuse Registry check.
  4. Ability to perform physical requirements of the position.

 

Maintenance Assistant (Summer Student Position)

Position Status: Seasonal (16 weeks) – 4-day work week, 7:45 am to 5:00 pm.
Deadline to Apply: April 12, 2024
To Apply: Email cover letter and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.

Reporting: This position reports to the Field Maintenance Coordinator.

Description Overview

The Field Maintenance Assistant will collaborate with the Field Maintenance Coordinator to ensure the upkeep of all municipally owned properties and perform essential tasks such as mowing, grooming, and trimming sports fields within the Municipality of Argyle. In addition to routine maintenance duties, the Maintenance Assistant will actively contribute to various projects involving repairs and painting at specific locations throughout the Municipality.

Working in close partnership with a Field Maintenance Coordinator the Maintenance Assistant will form an integral part of a dedicated maintenance team. Under the daily supervision and mentorship of the Field Maintenance, the Maintenance Assistant will engage in tasks ranging from machinery operation and general maintenance to overall safety practices and procedures. Comprehensive on-the-job training will be provided to equip the Maintenance Assistant with the skills necessary for the safe and effective use of industrial equipment, fostering an increased proficiency in machinery operations and safety protocols.

Throughout the placement, the Maintenance Assistant will build a strong and trusting working relationship with the Senior Operations staff, further enhancing teamwork and collaboration. The role will also encompass the development of essential machinery skills, with a heightened focus on safety procedures to ensure a secure work environment.

Specific Duties and Responsibilities

  1. Weekly mowing and trimming of Municipally owned property.
  2. Weekly mowing, trimming, and grooming of all 3 ballfields within the Municipality of Argyle
  3. Weekly lining of the soccer fields as per the schedule set out by the soccer club (if the soccer season opens)
  4. Aerating, fertilizing, and spreading of lime on the baseball fields as per the maintenance plan set out by the Recreation Department.
  5. Grooming and trimming and lining of the track and field for school and public track and field meets
  6. General upkeep of maintenance equipment
  7. Reporting and documenting any unsafe play areas as per policy.
  8. Clean-up of any debris/garbage that is observed at the sports fields and surrounding areas.
  9. Assisting with the repairs at the PEB soccer field as well as placing netting on the soccer nets, assisting with the repairs to the fence surrounding the track.
  10. To perform other related duties as required

 Skills Required

  1. Teamwork: Demonstrated ability to work collaboratively with Senior Operations staff.
  2. Communication Skills: Effective communication with the Senior Operations staff, particularly during machinery operation, documenting tasks, and reporting any unsafe equipment.
  3. Proficiency in using industrial equipment such as a whipper snipper, zero-turn lawn mower, lining machine, and aerator. These skills are transferable to the broader workforce.

 

Recreational Activities Coordinator

Position Status: Seasonal. (16 weeks) Monday to Friday 8:30am to 4:30pm. Due to the nature of Recreation, this position will be required to work some evenings and weekends. Time in lieu shall be given for overtime hours.
Deadline to Apply: April 12, 2024
To Apply: Email cover letter and resume to This email address is being protected from spambots. You need JavaScript enabled to view it.

Reporting: This position reports to the Physical Activity Coordinator.

Description Overview

The Recreational Activities Coordinator (RAC) will be responsible for the day-to-day operations of the Argyle Minor soccer program and the Day Camps. The RAC will play a vital role in creating a positive, enriching, and accessible environment for youth in our community.

Responsibilities

  1. Inclusive Program Development:
    • Design and implement a day camp program that is inclusive and accessible to children of all abilities and backgrounds.
    • Integrate adaptive activities and accommodations to ensure the participation of children with diverse needs.
  2. Soccer Program Coordination:
    • Oversee the Argyle Minor soccer program that emphasizes inclusivity, sportsmanship, and skill development.
    • Recruit coaches and referees.
    • Coordinate training for coaches and referees.
    • Develop schedules.
    • Update Code of Conduct for parents and coaches.
    • Distribution of Jerseys.
    • Assist with the soccer club meetings.
    • Organizing the final tournament.
  3. Day Camp Coordination:
    • With Day Camp Directors, plan, organize and execute summer staff training week.
    • Work with Day Camp Directors to establish an age appropriate, fun filled summer day camps.
    • Be responsible to ensure all day camps have what they need.
  4.  Staff Training:
    • Coordinate the training of day camp counselors and directors on inclusive practices, communication techniques, and strategies for working with children of diverse abilities.
    • Foster a culture of understanding and respect among staff.

Duties

  1. To work within the budget for programs.
  2. To be able to work independently as well as valuable member of a recreation team.
  3. To be creative and have a thirst for innovation.
  4. To attend weekly staff meetings.
  5. To document and evaluate the effectiveness of the soccer and day camp programs.
  6. To be able to effectively use the recreation online registration system “ActiveNet”.
  7. To ensure that all programs’ safety and insurance procedures have been addressed prior to implementation.
  8. To be responsible for program equipment and materials.
  9. To have the ability to learn new technologies very quickly and resolve problems.
  10. To Interact in a positive and friendly manner with the public and coworkers.
  11. To have a professional and confident presence.
  12. To be willing to take further training if necessary.
  13. To be able to adapt to a different work environment quickly.
  14. Staff will have access to confidential information and will be required to follow the Department’s Confidentiality Policy.
  15. To perform other duties as required.

Skills Required

  1. Leadership: to have the ability to organize and execute events in a professional manner. Be able to build relationships with our partners, and to effectively work on your own as well as working with a team.
  2. Communication: having good written and verbal communication skills. To effectively relay messaging to the public as well as to the internal team. The ability to work in both English and French is an asset.
  3. Team player: being part of and contributing to the recreation team. The ability to interact with a small team as well as being part of the larger recreation team.
  4. Creativity: Having the ability to think outside the box to produce exciting and fun events, attracting a specific target audience.
  5. Digital Skills: the ability to create professional posts/videos on Facebook, Instagram, Tik Tok, Snap Chat and Twitter.
  6. Professional: having a professional presence while working as a member of staff for the Municipality of Argyle.

 

We thank all applicants for their interest, however, only those under consideration will be contacted for an interview.

All employment opportunities within the Municipality of Argyle will be posted here as they become available. The Municipality of Argyle is an equal opportunity employer.

For more information about employment resources and job postings in the area, please contact:

Nova Scotia Works (CDENE)
Dawn Doucette - Career Practitioner

1 Slocumb Dr
Tusket, NS 
B0W 3M0 
Phone: 902-648-0573