Council Agendas

March 31, 2020 - Committee of the Whole 6:30 pm Via Zoom

  1. Call Meeting to Order
  2. Approval of Agenda/Conflict of Interest Declaration
  3. Adoption of Minutes - None
  4. Business Arising from the Minutes
    1. Regional Agreements & Structural Reform Conversation-Nothing to report
    2. Library Funding Update-Nothing to report
  5. Council updates- COVID-19
  6. COVID-19 Decisions
    1. Interest on Accounts (Attachment - 2 page) (Attachment - 1 page) (Attachment - 5 pages)
    2. Grants to organizations-process & deadline (Attachment - 3 pages)
    3. Public engagement for land use bylaw
  7. For Decision
    1. Solid Waste tender (Attachment - 4 pages) (Attachment - 1 page)
    2. Tax sale tender (Attachment - 1 page)
    3. Transfer request to Capital Reserve (Attachment - 1 page)
  8.  Correspondence and for Information
    1. Mariners Centre Funding (Attachment - 1 page)
  9. Financial Requests
    1. Community Grant - Le festival de la barge (Attachment - 1 page)
    2. Community Grant - St. Joseph Parish (Attachment - 1 page)
    3. Community Grant – Seal Island Church (Attachment - 1 page)
    4. Community Grant - Kemptville Volunteer Fire Department (Attachment - 1 page)
  10. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  11. Question Period
  12. In Camera
    1. HR
  13. Adjournment

March 10, 2020 Regular Council Meeting 6:30pm

  1. Call Meeting to Order
  2. Approval of Agenda/Conflict of Interest Declaration
  3. Presentation
    1. WSP-Land Use By-Law & Municipal Planning Strategy (Attachment - 28 Pages)
  4. Adoption of Minutes
    1. Special Council Meeting minutes - February 24, 2020 (Attachment - 3 pages)
    2. Committee of the Whole Meeting minutes – February 25, 2020 (Attachment - 5 pages)
  5. Business Arising from the Minutes
    1. Bi-annual tax bill information (Attachment - 1 Page)
  6. Councillor’s Report
  7. Warden’s Report (Attachment - 1 Page)
  8. Staff Report (Attachment - 15 pages)
  9. Strategic Priority Topics
    1. Council Priorities (Attachment - 5 pages)
  10. For Decision
    1. Information Sharing Agreement – Elections NS (Attachemnt -  1 page) (Attachment - 17 pages)
    2. Regional agreements & structural reform conversation
    3. Letter of Support for Municipality of Barrington -  Bid for 2021 Axe throwing (Attachment - 4 pages)
    4. Admin Building Tender (Attachment - 1 Page)
  11. Correspondence and for Information
    1. Library Funding Update (Attachment - 22 pages) (Attachment - 29 Pages) 
      (Attachment - 2 pages)
    2. DMAH’s 2020-21 Business Plan (Attachment - 11 pages)
    3. Cooke Aquaculture (Attachment - 12 pages) (Attachment - 10 pages)
    4. Epilepsy Association Purple Ribbon Campaign (Warden Muise to speak on this item)
      (Attachment - 1 page)
    5. ARC Meeting Minutes (Attachment - 3 pages)
    6. Western REN CEO Report (Attachment - 5 pages)
    7. YCTDA Final Report (Attachment - 2 pages)
  12. Financial Requests
    1. Community Grant - Eel Brooke & District Frie Dept (Attachment 1- page
  13. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  14. Question Period
  15. In Camera
    1. HR – discussion on salary scales (to approve in public council)
    2. Negotiation – contract – administrative building
  16. Adjournment

February 25, 2020 - Committee of the Whole 6:30 pm

  1. Call Meeting to Order
  2. Approval of Agenda/Conflict of Interest Declaration
  3. Presentation
    1. Sonia Smith – Clean NS
    2. Rebecca Rose - Community Navigator
  4. Adoption of Minutes
    1. Regular Council Meeting Minutes – February 11, 2020 (Attachment - 7 pages)
  5. Business Arising from the Minutes
    1. Unsightly Vessel in Wedgeport
  6. For Decision
    1. Structural Reform - Consolidation (Attachment - 24 Pages)
    2. Water Lending program/PACE Efficiency Program (Attachment - 3 pages) 
      (Attachment - 1 page) (Attachment - 4 pages) 
      (Attachment - 6 pages) (Attachment - 1 page) 
      (Attachment - 9 pages) (Attachment - 9 pages)
    3. Article C4 – Grants to Organizations Policy (Attachment - 7 pages)
    4. Article C37 – Community Halls Grant Program Policy (Attachment - 5 pages)
    5. Article C16 - Tax Exemption (Attachment - 4 pages)
    6. Article P15 - Compassionate Leave (Attachement - 2 pages)
    7. Repeal Article P15 - Leave of Absence (Attachment - 1 page)
    8. Repeal Article P11 – Storm Day (Attachment - 1 page)
    9. Returning Officer (Attachment - 1 page)
    10. Mariners Centre Proposal (Attachment - 8 pages)
    11. Field Maintenance truck (Attachment - 2 pages)
  7. Correspondence and for Information
    1. Thank you letter – YMCA (Attachment  - 1 page)
    2. Successful Bid 55 games - YASTA (Attachment - 2 pages)
    3. Summer Employee Budget (Attachment - 2 pages)
    4. Mariners Centre letter - (Attachment - 1 page)
  8. Financial Requests
    1. District Community Grant - Association des Acadiens Metis Souriquois (Attachment - 1 page)
  9. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  10. Question Period
  11. In Camera 
  12. Adjournment

February 11, 2020 - Regular Council Meeting 6:30 pm

  1. Call Meeting to Order
  2. Approval of Agenda/Conflict of Interest Declaration
  3. Presentation – Linda Gallagher-Splash Park
  4. Adoption of Minutes
    1. Committee of the Whole Meeting Minutes – January 28, 2020 (Attachment - 5 pages)
  5. Business Arising from the Minutes
  6. Councillor's Report
  7. Warden's Report (Attachment - 1 page)
  8. Staff Report (Attachment - 16 pages)
  9. Strategic Priority Topics 
    1. Council Priorities (Attachment - 5 pages)
  10. For Decision
    1. Low Income Exemption (Attachment - 1 page) (Attachment - 3 pages)
    2. Article P36 Storm & Hazardous Conditions Policy (Attachment - 6 pages)
    3. Article C11 Procurement Policy (Attachment - 16 pages)
    4. Community Litter Clean-up 2020-2021 (Attachment - 3 pages)
    5. West Pubnico Sewer Connection request  (Attachment- 3 pages)
    6. Letter to DTIR-Active Transportation plan (Attachment - 2 pages)
    7. YMCA Request - Building assessment request (Attachment - 2 pages) (Attachment - 12 pages)
  11. Notice Period
    1. Article C4 - Grants to Organizations Policy (Attachment - 7 pages)
    2. Article C37 - Community Hall Grants Policy (Attachment - 5 pages)
  12. Correspondence and for Information
    1. Guide for land use planning for economic development (Attachment - 8 pages)
      (Attachment - 2 pages)
    2. Financial condition indicators (Attachment - 2 pages)
    3. Active Transportation budget (Attachment - 1 page)
    4. YMCA letter (Atachment - 1 page)
    5. Internet for NS initiative (Attachment - 3 pages)
    6. Argyle Fire Fighters' Association Minutes Dec 2019 (Attachment - 2 pages)
    7. Community Navigator Activites (Attachment - 2 pages)
  13.  Financial Requests
    1. District Community Grant - Le Village Historique Acadien (Attachment - 1 page)
    2. District Community Grant - Friends of the Island (Attachment - 1 page)
    3. District Community Grant - Indian Sluice Seniors Club (Attachment - 1 page)
    4. Hubbard's Point Community Centre (Attachment - 1 page)
  14. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  15. Question Period
  16. In Camera - Negotiations
  17. Adjournment

January 28, 2020 Committee of The Whole Meeting 5:30 pm

  1. Call Meeting to Order
  2. Earl Mielke-Compass NS
  3. Approval of Agenda/Conflict of Interest Declaration
  4. Presentation - None
  5. Adoption of Minutes
    1. Regular Council Meeting Minutes – January 14, 2020 (Attachment - 8 pages)
  6. Business Arising from the Minutes
    1. Solid Waste Authority -220kg fee exception (Attachment - 1 page)
    2. Rising Tide Project (Attachment - 8 pages)
  7. Financial Statements- December 2019 (Attachment - 14 pages) (Attachment - 1 page) 
    (Attachment - 1 page)
  8. Strategic Priority Topics
  9. For Decision
    1. Article P36 Storm & Hazardous Conditions Policy (Attachment - 6 pages)
    2. Maintenance 2020-21 (Attachment - 2 pages) (Attachment - 2 pages)
    3. RFEOI - Tusket Alternative Housing 2020 (Attachment - 11 pages)
    4. Grants to Organizations (Attachment - 3 pages)
    5. Solid Waste Collection Contract (Attachment - 124 pages)
  10. Correspondence and for Information
    1. NS Municipal Finance Corporation Newsletter (Attachment - 7 pages)
    2. Western REN Liaison & Oversight Committee (Attachment - 2 pages)
    3. Facilitated discussion letter (Attachment - 4 pages)
    4. Municipal Profile Report (Attachment - 10 pages)
    5. Mariners Centre letter (Attachment - 1 page)
  11.  Financial Requests
    1. 2021 55+ Games (Attachment - 1 page) (Attachment - 1 page) (Attachment - 2 pages)
    2. Travel Media Association of Canada (Attachment - 1 page) (Attachment -1 page) 
      (Attachment - 1 page)
  12. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  13. Question Period
  14.  In Camera
  15. Adjournment

January 14, 2020 Regular Council Meeting 6:30pm

  1. Call Meeting to Order
  2. Approval of Agenda/Conflict of Interest Declaration
  3. Presentation -Miguel D’Eon - Rising Tide Project
  4. Adoption of Minutes
    1. Regular Council Meeting Minutes – December 10, 2019 (Attachment - 7 pages)
  5. Business Arising from the Minutes
    1. Dangerous and Unsightly Premises Policy (Attachment - 9 pages)
  6. Councillors’ Report
  7. Warden’s Report (Attachment - 1 page)
  8. Staff Report (Attachment - 13 pages)
  9. Strategic Priority Topics
    1. Priorities Progress Update (Attachment - 5 pages)
  10. For Decision
    1. Resolution - Municipal Reform
      1. Provincial Perspective (Attachment - 1 page) (Attachment - 1 page) 
        (Attachment - 3 pages)
      2. Municipal Documentation (Attachment - 12 pages)
    2. MOU-Fisheries & Aquaculture (Attachment - 2 pages)  (Attachment - 2 pages)
    3. Volunteer Fire Fighters/Dept of Education & Early Childhood
      Development - Letter of Support (Attachment - 1 page)
    4. Emergency Fund Update (Attachment - 2 pages)
    5. Mariners Centre Vision & Mission Statement (Attachment - 3 pages)
    6. Standing Committee of Council - Emergency Services (Attachment - 2 pages)
       (Attachment - 119 pages)
    7. Nomination for Order of Canada (Attachment - 10 pages) (Attachement - 4 pages)
    8. REMO - Selection of Executive Committee Members (Attachment - 12 pages) 
      (Attachment - 1 page)
  11. Correspondence and for Information
    1. Municipal Affairs and Housing- MGA and Police Act (Attachment - 3 pages)
    2. Argyle Municipal Fire Fighters' Association Minutes (Attachment - 2 pages)
    3. 2019 Bay of Fundy Sea Kayak Symposium - Final report (Attachment - 20 pages)
    4. Internet for NS – Update (Attachment - 5 pages)
    5. Mariners Center - November Financial Statement (Attachment - 4 pages)
    6. Western REN – Quarterly report (Attachment 5 pages)
    7. Ad campaign for compost education (Attachment - 1page)
    8. Women's Winterlude ad for Vanguard (Attachment - 1 page)
  12. Financial Requests 
  13. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  14. Question Period
  15. In Camera - Mariners Centre Funding Agreement
  16. Adjournment

December 10, 2019 Regular Council Meeting 6:00pm

  1. Call Meeting to Order
  2. In Camera
    1. Admin building contract negotiations
  3. Approval of Agenda/Conflict of Interest Declaration
  4. Presentation -Recreation Strategic plan - Natalie d’Entremont (Attachment - 25 pages)
  5. Adoption of Minutes
    1. Regular Council Meeting Minutes – November 12, 2019 (Attachment - 6 pages)
    2. EMO Meeting Minutes September 4, 2019 (Attachment - 2 pages)
  6. Business Arising from the Minutes 
    1. Vacation Policy (Attachment - 4 pages)
    2. Simply Cast (Attachment - 1 page)
    3. Financial Request-Communities in Bloom (Attachment - 2 pages)
    4. East Pubnico water utility (Attachment - 2 pages)
    5. Hipson Brook Bridge (Attachment - 6 pages)
  7. Financial Report
    1. October 31, 2019 (Attachment - 3 Pages)
  8. Councillors’ Report
  9. Warden’s Report (Attachment - 1 page)
  10. Staff Report (Attachment - 12 pages)
  11. For Decision
    1. Tax Relief (Attachment - 1 page)
    2. COCMA 2024 -Board of Directors Elections (Attachment - 1 page)
    3. Active Transportation Committee (Attachment - 2 pages) (Attachment - 2 pages)
    4. Nakile-Partial tax exemption (Attachment - 1 page)
    5. License Agreement-MODA and Hubert Pothier (Attachment - 1 page) (Attachment - 2 pages)
  12. Correspondence and for Information
    1. Rural Internet-Western group INSI (Attachment - 2 pages)
    2. Thank you letter-Kemptville Bicentennial Society (Attachment - 1 page)
    3. Accessibility Act (Attachment - 1 page)
    4. Thank you letter-West Side Improvement Society (Attachment - 1 page)
    5. Municipal Affairs & Housing - Ad for Board member for Western Regional Housing Authority (Attachment - 3 pages)
    6. Yarmouth County Landfill Income Statement (Attachment - 2 pages)
    7. Western Counties Regional Library Board Minutes (Attachment - 5 pages)
    8. Yarmouth & Area Chamber of Commerce Letter of Support (Attachment - 1 page)
  13. Financial Requests 
    1. Jeux de l'Acadie Regionaux (Attachment - 2 pages)
  14. Agenda Topics for Next Meeting / Notice of Motion by Councillors
  15. Question Period
  16. In Camera
    1. Ferry Terminal
  17. Adjournment